What is a change control process and how do you use it?

A change control process is a way for project managers to submit requests to stakeholders for evaluation, that are then approved or denied. It’s an vital process to help manage massive projects with multiple moving parts.

When it involves managing multiple projects, things can get complicated. From coordinating work timelines to tracking goals and results, the last thing you need to deal with is a serious project change. However with a change management process in place, submitting project change requests is a breeze.

The change control process is essential for big initiatives the place many teammates work cross-departmentally. Let’s dive into the process and tangible examples that can assist you implement a change control procedure of your own.

What does change management process mean?

Change management is a process used to handle change requests for projects and big initiatives. It’s part of a change administration plan, which defines the roles for managing change within a team or company. While there are numerous parts to a change process, the best way to think about it is that it involves creating a change log the place you’ll track project change requests.

In most cases, any stakeholder will be able to request a change. A request could be as small as a slight edit to the project schedule or as giant as a new deliverable. It’s necessary to keep in mind that not all requests will be approved, as it’s as much as key stakeholders to approve or deny change requests.

Because the change management process has many moving parts and differs from company to firm, it’s useful to implement tools that can help the lifecycle process flow smoothly. Tools reminiscent of workflow management software might help you handle work and communication in a single place.

Change management vs. change management

Confused by the distinction between change control and change management? We do not blame you. There are lots of variations between change management and a change management plan. Change management is just one of the many items of a change administration strategy.

Change control: A change control process is vital for any organization to have, and might help the flow of information when it comes to project changes. A profitable process ought to define success metrics, arrange your workflow, enable groups to communicate, and set your staff up for future success.

Change management: A change management plan consists of coordinating budget, schedule, communication, and resources. So while a change management process consists of a proper document that outlines a request for change and the impact of the change, change management is the overarching plan.

As you’ll be able to see, a change management process is just one small part of a bigger change administration plan. So while associated, the two terms are different.

What are the benefits of a change control process?

Implementing a change control process can help arrange your group with the support of group software and efficiency round project deliverables and due dates. It’s additionally crucial when considering the implications of change that isn’t managed effectively.

A change management process might help you execute a resource administration plan or different work administration goals. Listed here are some additional benefits of implementing a change control process.

Elevated productivity

A change control process will get rid of confusion round project deliverables and permit the main focus to be on executing quite than gathering information. This results in elevated productivity and efficiency, particularly with the assistance of productivity software.

Without a process in place, productivity can endure as a result of time spent on work about work. With limited bandwidth available for a very powerful work, over one-quarter (26%) of deadlines are missed each week.

Effective communication

Properly documenting change may also help alleviate communication issues. When goals and objectives are clearly defined, group communication can flourish. Keep in mind, a change management process won’t fix all communication issues. It may be helpful to also incorporate work administration software to keep communication about projects in one place.

A change management process can then also be shared with executive stakeholders with a view to easily provide context for change requests.

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